Hours: Full Time, 35 hours / week, some over time required including evening or weekends

Experience Level: minimum 2 years of work experience in an office environment. Experience in marketing, communications and event planning is an asset.

Education: Post-Secondary Education in marketing and administration or relevant experience.

Starting Compensation Range:

Salary

• based on experience and education

Benefits

• Health, Dental, Life Insurance, Disability Insurance, and Pension Plan

Reporting Accountability

The Marketing and Events Coordinator provides support to the Marketing Manager.

Duties and Responsibilities

Marketing Initiatives

• Digital content coordination (writing, proofing and updating) the firm's website and social media accounts (Twitter, LinkedIn, Google, Youtube, Instagram and others).
• Content marketing creation including graphics and firm news to social media.
• Coordinate with marketing and sponsorship partners.
• PowerPoint presentation updates and design for the firm.
• Coordinate reporting of Analytics and results for marketing initiatives.
• Prepare and record meeting minutes and agendas and send out follow up tasks to meeting attendees.
• Ability to manage multiple concurrent projects with competing deadlines and work under pressure.
• Autonomy, organization, and ability to manage priorities.
• Maintain and organize all marketing drives and folders.
• Appreciation of the high level of confidentiality of sensitive data and outstanding sense of moral integrity and ethics.

Events

• Assist the Marketing Manager with managing internal and external firm events (e.g. Lawyer/Client functions, Articling Student reception, tradeshows, business development, etc.). including coordination of set up, managing invitations, registrations, catering, bookings, etc.
• Assist with internal office events such as Call to the Bar Celebrations, Take Your Kids to Work Day, Administrative Assistant Day, etc.
• Compiling, delivering (internal and external), and monitoring and tracking inventory of the promotional products and materials and ordering replenishments as needed.
• Assist in the research projects focused on marketing the firm.

Administration

• Assist in the research projects focused on marketing the firm.
• Assist the Marketing Manager with coordinating and tracking, recording the firm's sponsorships including budgeting and cost analysis.
• Maintain the status report for marketing projects, meeting notes for Marketing meetings and providing regular updates and support to the Marketing Manager.
• Coordinate payment of marketing expenses
• invoices and/or reconciling credit card transactions by the department.
• Maintain firm events calendar, content calendar for marketing and calendar for the internal website and contribute to the daily TM Newsletter.
• Book air travel for lawyers.
• Organize ticket distribution to lawyers and staff giveaways.
• Administrative assistance as required for the Marketing Manager.

Other

• Compile
• deliver (internal and external), and monitor inventory of the promotional products and materials and ordering replenishments as needed.
• Other duties as required.

Supervision

The Marketing and Event Coordinator will report directly to the Marketing Manager.

Competencies:

• Must be client focused.
• Be able to work independently and is a self-starter to solve problems.
• Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals at all levels within and outside of the Firm.
• Excellent attention to detail and proofreading skills.
• Strong computer skills using MS Word, Excel, Outlook and PowerPoint.
• Understanding the usage and application of Social Media specifically Twitter, LinkedIn, Instagram, and supporting applications such as Canva, Photoshop, Illustrator and others would be an asset.

DIVERSITY, EQUITY, AND INCLUSION

Taylor McCaffrey LLP hires based on merit and is strongly committed to diversity and equity within its community and to providing a welcoming and inclusive workplace. It especially welcomes applications from Black, Indigenous and People of Colour, women, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

Please send your cover letter and résumé in confidence to: Via Isarta. We thank everyone for applying; however, only qualified candidates will be contacted.