Position: Administrative Assistant - Ontario Government

Location: Downtown Toronto - Hybrid - 3 days in office

Salary: $27 per hour

Job Type: 3-month contract

Do you want to work for the Ontario government and support senior leaders in a fast-paced, dynamic environment? We're looking for a detail-oriented and proactive Administrative Assistant to manage calendars, coordinate meetings, handle confidential information, and support important projects across teams. This role is hybrid and will require 3 days on site in downtown Toronto.

What You'll Be Doing:

- Manage and prioritize daily executive calendars, schedule appointments, and arrange meetings with internal and external stakeholders.

- Prepare, format, and edit a variety of confidential documents, including reports, memos, contracts, proposals, and presentations.

- Coordinate meeting logistics, prepare agendas, distribute materials, and capture meeting notes.

- Serve as the primary point of contact for the executive office, ensuring smooth communication and efficient information flow.

- Maintain organized filing systems, manage records, and provide historical reference as needed.

- Liaise with other executives and administrative assistants to support cross-functional projects.

- Conduct research and prepare summaries/reports using various internal and external resources.

- Monitor and approve executive office expenditures within signing authority and assist with budget preparation.

Skills & Qualifications Needed:

- Detail-oriented and proactive with strong organizational and multitasking skills.

- A confident communicator who excels at coordinating across multiple teams and stakeholders.

- Experienced in handling confidential information with integrity and professionalism.

- Comfortable working in a fast-paced environment and adapting to shifting priorities.

Please send your resume in Word format to Patricia Flores via Isarta.

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