Join a high-performing team in a Triple Class-A Downtown Toronto office tower, working for a leading real estate firm.

Your New Employer

Our client is a dynamic real estate company with a diverse and growing portfolio of high-profile assets across major Canadian cities. With a strong commitment to operational excellence, their team is focused on creating vibrant communities through thoughtful property management, high service standards, and continuous innovation. They are known for fostering a supportive and high-performance culture where people are empowered to grow.

Your New Role

As the Administrative Assistant, you'll support the accounting and property management teams to ensure the smooth financial and operational performance of a landmark mixed-use property in downtown Toronto. You'll be responsible for key financial tasks, including accounts payable (AP), accounts receivable (AR), budgeting support, invoice coding, and other administrative tasks.

In addition to your financial responsibilities, you'll provide proactive administrative support to the team, coordinating calendars, facilitating conference calls and travel arrangements, preparing agendas, and managing internal and external communications. You'll draft and format documents, including memos, reports, charts, and contracts, maintain both digital and physical filing systems, and prepare presentations and meeting materials. You'll also support routine and special meetings, manage supply inventory, handle incoming and outgoing mail, and coordinate departmental logistics as needed.

What Sets You Apart

You bring two years of experience in an administrative support role within a fast-paced, professional property management company. You're organized, detail-oriented, and known for your ability to juggle multiple priorities while maintaining accuracy and discretion. With advanced proficiency in Microsoft Office and excellent communication skills, you're equally comfortable working independently or as part of a team.

You'll need a high school diploma (post-secondary education is an asset), advanced knowledge of Microsoft Word, Excel, and PowerPoint, and the ability to type at least 60 WPM with strong accuracy. You're confident in your ability to communicate professionally, maintain confidentiality, and solve problems with initiative and good judgment. You should also be comfortable lifting to 25 lbs and open to working occasional overtime when needed.

What You Can Expect

This is an excellent opportunity to contribute to a high-profile real estate asset while expanding your skills in finance, operations, and administration. You'll join a collaborative and purpose-driven team, gain exposure to industry-leading systems and processes, and play a valued role in maintaining operational excellence.

If you're ready to step into a critical support role where finance and operations intersect-and want to grow with a company that values clarity, accountability, and people-we'd love to hear from you.