The District Municipality of Muskoka is currently recruiting for a

Administrative Assistant

The District

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about

protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and

build your career amongst other ambitious leaders and innovators. We offer a competitive compensation

package and are committed to promoting diversity, accessibility and inclusion.

The Opportunity

The Administrative Assistant is responsible for facilitating the operation of the Department through effective

administration of communication, meetings, records management, work processes, financial and other

information as required.

What you will do: What you will need:

? Provide administrative support and coordination,

including confidential correspondence and

scheduling, for the Commissioner and other

departmental managers as required.

• Prepare, review for correctness, distribute and
coordinate meeting agendas and minutes including

meetings of the Standing Committees pertaining to

the department and special purpose committees.

• Set up meeting rooms for Standing Committee and
other meetings.
• Develop and maintain the departmental files and
record keeping systems including electronic files,

scanning, records retention, financial and personnel

files.

• Graduation from a two-year community
college program related to the position

requirements, or equivalent.

• Three to four years of progressively
responsible related experience.
• Demonstrated technological proficiency and
highly developed organizational,

communication and inter-personal skills with

the ability to cope with competing demands

and multiple tasks.

For a full outline of the responsibilities

page.

What we are offering

This is a Temporary Full-time (up to 12 months) opportunity at the District. The annualized compensation

range for this role is $58,293 to $68,632 (2023 rate). The District is also proud to offer the following to our

temporary employees:

If you have the necessary skills, experience and qualifications, and can support our vision and

values (RISE: Respect, Innovation, Service and Equity)

This posting closes on Wednesday, April 10, 2024 @ 12:00 p.m.

Visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from

all qualified individuals.

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and

we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate

in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

JOB DESCRIPTION

Administrative Assistant

Department : Community & Planning Services Reports to:

Commissioner, Community

& Planning Services

Effective

Date: November 2018 Supersedes: December 2013

Classification: Non-Union, Staff Class NU4

Job

Evaluation

Date:

June 2006

SUMMARY:

Facilitates the operation of the Department through effective administration of communication, meetings, records

management, work processes, financial and other information as required.

MAJOR RESPONSIBILITIES (not limited to) :

• Provide administrative support and coordination, including confidential correspondence and scheduling, for
the Commissioner and other departmental managers as required.
• Prepare, review for correctness, distribute and coordinate meeting agendas and minutes including meetings
of the Standing Committees pertaining to the department and special purpose committees.
• Set up meeting rooms for Standing Committee and other meetings.
• Develop and maintain the departmental files and record keeping systems including electronic files, scanning,

records retention, financial and personnel files.

• Receive, assist and communicate regularly with the public via phone, email and in person.
• Communicate and act as a liaison with other District departments, members of Council, members of other

Committees, provincial and federal ministries, and other agencies and related organizations.

• Implement and communicate District policies and procedures including special projects and events.
• Create or maintain data bases and coordinate and maintain assigned work projects such as publishing major

documents or special reports.

• Work safely and in compliance with relevant statutes and regulations and within the safe work procedures and

directives as established by the District.

• Assists in the coordination of corporate administration projects and initiatives.
• Assist in the maintenance of the District's internal and external websites.
• Related duties as assigned.

EDUCATION, EXPERIENCE & QUALIFICATIONS :

• Graduation from a two-year community college program related to the position requirements, or equivalent.
• Three to four years of progressively responsible related experience.
• Demonstrated ability to independently problem-solve.
• Demonstrated technological proficiency and highly developed organizational, communication and inter-

personal skills with the ability to cope with competing demands and multiple tasks.

• Valid Ontario driver's license.