Requisition Title

Administrative Assistant II - Paramedic Services

Close Date

20 April 2024

Contract Type

Temporary - Full Time

Location

Midhurst, ON L9X 1N6 CA (Primary)

Job Description

POSITION SUMMARY

The Paramedic Services Administrative Assistant is responsible for performing assigned administrative, secretarial and clerical support duties for the Director and Chief of Paramedic Services and also provides support to the Deputy Chief of Operations.

DUTIES AND RESPONSIBILITIES (not listed in order of priority)

1. Provide reception duties, clerical and administrative support to the Paramedic Services Department management staff including processing of mail, filing and oversight of file systems, word processing, draft correspondence, data entry, and preparation of memos, agendas, minute taking and distribution.

2. Respond to telephone calls, direct messages and visitors providing information and/or assistance and direct or refer as appropriate.

3. Schedule, monitor and confirm appointments and meetings and prepare travel arrangements and itineraries.

4. Collect information and prepare required reports including those containing confidential information and pertaining to financial, legal, medical and labour relations matters.

5. Receive track, distribute/dispose of lost property / health cards.

6. Purchase, maintain, and monitor budget of office supplies and equipment in accordance with need and policy.

7. Reconcile and prepare P-card reports for approval.

8. Collect information, perform research as required to prepare reports.

9. Provide input into the development of related policies and procedures as required.

10. Liaise with internal divisions/departments as required to follow up on issues.

11. Back up support for receiving and processing subpoenas and requests for documentation related to investigations.

12. Update / maintain departmental intranet and internet information.

13. Event organization and support.

14. National and County Paramedic award nominations processing.

15. Contract and invoice processing for special events.

16. Provide administrative leadership.

17. Participate in committees as required.

18. Perform other duties as assigned.

19. Comply with provincial and County occupational health and safety legislation, regulations, policies and procedures.

20. Maintain confidentiality and privacy of information as per The Municipal Freedom of Information Protection and Privacy Act (MFIPPA), The Personal Health Information Protection Act (PHIPA), Personal Information and Electronic Documents Act (PIPEDA) and in accordance with County of Simcoe Policies and Procedures.

EDUCATION, TECHNICAL SKILLS AND CERTIFICATION

• Minimum one (1) year post-secondary education in office administration or equivalent to obtain a general knowledge in clerical/office functions.
• Advanced word processing, spreadsheet, presentation and database application skills. Demonstrated keyboarding skills at 55 words per minute.
• Understanding of basic accounting principles.
• Strong interpersonal and communication skills.
• Criminal Records Check with Vulnerable Sector Screening that is less than ninety (90) days old at time of hire.

EXPERIENCE

• A minimum of three (3) years of varied office experience with at least two (2) years in a similar position.

EFFORT

• Mental effort required when taking minutes in a meeting, preparing reports, etc.

WORKING CONDITIONS

• Regular office environment

Salary Grade

$52,744.00 - $64,173.00

Union

Non Union

The County of Simcoe thanks all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted.

Personal information provided is collected under the authority of the Municipal Act (2001) and will be used to determine eligibility for employment.