This job offer is closed.

We are currently seeking a Coordinator, Client Development and Marketing to join the Client Development and Marketing team in our Toronto office on a permanent, full-time basis. The successful candidate will provide a highly responsive and organized administrative, finance and operational support to Davies' Client Development and Marketing function. The firm is looking for someone with exceptional customer service skills and the ability to interact with clients and prospects at the highest levels of seniority while using tact and diplomacy.

PRIMARY RESPONSIBILITIES

  • Handle matters relating to invoices and expenses for the department including processing of departmental expenses and vendor invoices, maintaining electronic records of expenses, and reviewing quarterly actual reports from accounting to ensure accuracy and compliance
  • Project coordination for departmental projects which includes the maintenance of project lists and documentation, tracking project progress, scheduling meetings and maintenance of the project schedule, assisting with keeping the team on target for deliverables, and providing other project support to the team, as needed
  • Coordinate proofreading and copy-editing requests with external vendor(s) for the marketing teams in Toronto and Montréal
  • Coordinate lawyer bio approvals with Communications Specialist for directory submissions
  • Develop and maintain department operational documentation adhering to Firm policies and standards
  • Coordinate the approval, purchase and distribution of tickets for clients
  • Organize, print and distribute marketing and business development materials adhering to quality standards and operational procedures
  • Works with the Directors to manage the administrative functions of the department including scheduling meetings and coordinating boardroom services
  • Manage daily administrative duties including typing letters, photocopying, sorting mail, and/or filing
  • Participate and contribute to other projects as assigned

SKILLS/KNOWLEDGE/EXPERIENCE REQUIRED

  • Strong administrative skills with a minimum of one (1) to three (3) years of experience in an administrative role, preferably within a professional services environment
  • College diploma or university degree in business administration, communications or related discipline
  • Progression towards Project Management Professional (PMP) certification and/or one (1) year of experience in project management would be considered an asset
  • Ability to work successfully for a highly entrepreneurial partnership with the ability to maintain professional composure in high-pressure situations in a fast-paced, multi-authority environment
  • A highly organized and self-directed approach to work with a track record of following through on commitments and managing multiple expectations simultaneously
  • Impeccable attention to detail
  • Excellent written and verbal communication skills
  • Strong computer skills. Experienced in MS Office Suite with advanced skills in Excel and Word. A high degree of expertise in PowerPoint and working knowledge of OneNote would both be considered an asset
  • Experience processing department expense reimbursements and invoices

Qualified candidates are invited to email their cover letter and résumé in confidence

We thank you for your resume but only those chosen for an interview will be contacted. Davies Ward Phillips & Vineberg LLP is committed to providing a work environment that is diverse, inclusive and accessible to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Robyn Hayes,  416.367.7910.

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