RESPONSIBILITIES:

• Working closely with the CIO and technology sector management team, participates in the annual budgeting process. This includes forecasting, scenario modeling, and shortfall mitigation analysis on a total sector budget of over $8 million dollars
• Maintains all budget-related information for internal review, reporting, and verification of accuracy
• Compiles and reports on financial obligations for supplier invoices, and prepares a billing reconciliation report including invoice dispute documentation for all invoices processed through the Sector as required
• Prepares monthly budget reconciliation, develops forecasts, identifies existing or potential fiscal performance gaps, and works with Sector management to formulate appropriate actions
• Tracks in detail all campus technology maintenance contracts and ensures timely and accurate renewals, reviewing technical details and performance requirements with the resident experts
• Assists external auditors during their annual review of the technology sector operations and expenditures
• Arranges technology governance meetings, prepares presentation materials, records decisions, and communicates them to affected parties
• Assists the CIO, technology sector management team, and project managers with preparation of project proposals that include cost-benefit analyses, results from feasibility studies, and a high-level project schedule.
• Establishes and tracks charges for departmental projects and initiates any charge backs to other departments as required
• Ensures that project control documents are issued by project managers on a timely basis
• Assists project managers in creating and maintaining the documentation library for each major project
• Directly controls the CIO budget and expenses
• Works with the CIO to build out communication strategies and plans for issues involving institution wide technology changes
• Works closely with the CIO, IT security, Service Desk, and TSC when cyber security incidents arise, ensuring protocols are being followed, and confidentiality is maintained
• Attends critical meetings to record minutes, prepare minutes in final form, and distribute them appropriately
• Gathers and Inputs data for established data bases, spreadsheets, and other computer-based files
• Assists the CIO with the development and maintenance of information technology related policies for the University
• Edits and formats policy and procedure documents as well as the related guidelines and standards associated with those policies
• Works with the CIO to formalize communications/training strategy and plans for institutional policy deployment and implementation, including changes to standards and guidelines
• Applies expertise with information technology contracts in assisting the management team with their negotiations, ensuring that our standard technology-related clauses, terms and conditions are present
• Other duties as assigned

QUALIFICATIONS:

• Undergraduate degree in administration or a related technical field, or a college diploma with significant experience in a related field, including accounting courses
• Must be trained and experienced with contract law (including privacy law), managing technology contracts, and the legal terms and conditions critical to information technology contracts within the technology sector as a whole
• Trained and experienced in IT project co-ordination
• Experience with IT industry standard policies and procedures
• Solid understanding of technology across many domains including, but not limited to telecom, network, enterprise systems, server, databases, service desk, academic technologies, and cyber security
• Solid understanding of accounting practices
• Has a high degree of business plus technical versatility as well as broad industry knowledge
• Must hold or be working towards basic PMI certification
• Basic understanding of ITIL Foundation concepts
• the set of practices for IT service management (ITSM) that focuses on aligning IT services with the needs of business
• 5+ years of related industry experience (identified under ?special training' above), preferably in a post-secondary educational environment
• Office or department management (5 years)
• Administration of technology services department or technology service related business (3 years)
• Direct information technology contract management (3 years)
• Fiscal management and control; accounts payable processing; invoice management (3 years)
• Documentation control (3 years)
• Design and management of administrative workflow processes (3 years)
• Minute taking (2 years)
• Front-line customer service (1 year) preferably in technology services
• Experience managing and coordinating personal and departmental work and commitments
• Strong knowledge of accounting fundamentals
• Strong knowledge of contract law
• specifically in the technology realm
• Excellent verbal and written communication skills
• Familiarity with project management software (e.g., Project, Primavera, @Task)
• Advanced facility with office productivity software (e.g., Word, Excel, PowerPoint)

OR EQUIVALENT COMBINATION OF EDUCATION, EXPERIENCE, SKILLS, KNOWLEDGE AND ABILITIES

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff/faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, members of racialized communities, Indigenous persons, persons with disabilities, and persons of any sexual orientation or gender identity to confidentially self-identify at time of application. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.