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  • Non Union

Job Category

  • AAPS


AAPS Salaried
  • Information Services, Level C

Job Title

Manager, Proposal Writing & Communications


Donor Engagement Leadership | Development | Development & Alumni Engagement

Compensation Range

  • $10,228.92 CAD Monthly

Posting End Date

April 19, 2021

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary

Reporting directly to the Executive Director, Donor Engagement, the Manager, Proposal Writing & Communications is responsible for initiating, developing, managing and delivering a full range of communications services in support of the university's fundraising objectives, including general correspondence, direct response materials, acquisition/awareness campaigns and fundraising proposals. The incumbent will develop and implement communications materials and vehicles providing donors with meaningful opportunities for engagement and investment with the University. The Manager provides strategic input on communications projects undertaken by Development units for the central office and across campus.

Organizational Status

Reports to: Executive Director, Donor Engagement

Works with: Development and Alumni Engagement staff, Senior UBC administration, Faculty members

Supervises: Writers, coordinators, support staff

Work Performed

Responsible for initiating, developing, managing and delivering a full range of large scale and high visibility communications programs;

Develops and delivers complex proposals and case statements for UBC's high value donors (ranging from $50k-$10M) and for both UBC and presidential priority projects;

Oversees the research, writing and design of communication materials, including letters, case statements, donor proposals, speeches and other fundraising materials in support of the university's high value and priority fundraising projects;

Works collaboratively with the DAE Executive, other members of the DAE Development team, UBC's senior administration, faculty members, and other departments across campus to develop communication materials;

Responsible for project management of all donor engagement fundraising materials (1:1 and broad-based), which may be on behalf of any or all faculties and campuses;

Ensures communications campaigns are executed to the agreed strategy;

Provides strategic input on communications projects undertaken by Development units;

Prepares and manage timelines and work plans on communications projects;

Oversees all donor engagement communications materials and communication project timelines;

Directs internal and external individuals to ensure the completeness, accuracy and consistency of messaging and content;

Manages fundraising writers; plans and approves their professional development; evaluates and determines staffing requirements; responsible for hiring, training and terminating staff; conducts annual staff evaluations to ensure annual benchmarks and performance goals are achieved;

Ensures editorial and visual consistency; works closely with colleagues, volunteers, campus-wide fundraisers, and senior administrators on the drafting and approval of internal and external fundraising communications;

Maintains a body of up-to-date knowledge about UBC and its fundraising priorities;

Problem-solves any concerns regarding communications projects and ad-hoc issues as they arise;

Ensures consistency and accuracy of information in all donor engagement deliverables;

Performs other related duties, as required.

Consequence of Error/Judgement

Initiatives executed by the Manager on behalf of the Development and Alumni Engagement portfolio are very public, and are critical to donor and alumni engagement efforts. The position has dealings with staff, faculty, executive as well as the external community and suppliers.

Errors in judgment could have far-reaching and long-term serious negative reputational, financial and public relations impacts for the university and its partners. Information provided by this position is used in making managerial and policy decisions at a strategic and senior level.

Poor leadership, or the lack of diplomacy, foresight or sound judgment could have a serious negative impact on the reputation of the University, its senior administrators, the portfolio, faculty and staff. It could also alienate existing and potential donors as well as jeopardize relationships with alumni, resulting in a potential loss of significant donations or critical relationships.

Supervision Received

  • This position reports directly to the Executive Director, Donor Engagement.
  • Functions with a high degree of autonomy, discretion and independence.
  • Works under broad guidelines with minimal guidance.
  • Work is reviewed for achievement of objectives, soundness of judgment and quality of work.

Supervision Given

Responsible for the supervision of the writer(s) within the Donor Engagement unit.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum six years of related experience, or communication services, or the equivalent combination of education and experience.

Preferred Qualifications

Extensive experience in print and design coordination is an asset. Background in a fundraising environment (minimum five years' experience), preferably higher education. Proven strategic abilities in large diverse organizations. Must have initiative, be a self-starter and adapt easily to changing priorities as well as the ability to manage multiple initiatives.

Ability to communicate effectively verbally and in writing

  • providing solutions that directly link and reflect the University's fundraising missions and goals; Ability to exercise tact and discretion; Ability to analyze problems, identify key information and issues, and effectively resolve; Ability to be thorough, accurate, and have a high level of attention to detail
  • strong writing, editing and proofreading; Ability to exercise sound judgment; Ability to synthesize concepts and ideas into clear, concise and compelling written documents that generate enthusiasm and interest; Ability to effectively manage multiple tasks and priorities; Ability to effectively use job-specific software at an intermediate level (e.g., Outlook, MS Word, PowerPoint, Photoshop, InDesign, Illustrator, WordPress). Ability to effectively recruit, train, supervise, and motivate employees; Ability to work effectively with minimal supervision.

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