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Administrative Assistant - (163905)


About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch our 'About Us' video

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Based in Richmond Hill, this role provides administrative support to our engineering teams across Canada. The successful candidate will have a minimum 2 years' administrative experience in an office environment and will:

  • Use MSOffice 365
  • Word, Outlook (email and calendar), PowerPoint, Excel, SharePoint
  • Format and edit technical reports using MSWord Styles
  • Prepare Excel spreadsheets
  • sorting data, formulas, pivot tables and graphs
  • Maintain SharePoint sites by uploading content and general formatting
  • Schedule meetings using Outlook calendar
  • Manage personal files and share content using OneDrive folders
  • Combine and edit pdf documents using Bluebeam or Adobe
  • Communicate corporate events and activities using social media platforms
  • Provide support for internal quality audits
  • Coordinate meeting room bookings and catering
  • Support production of reports and drawings
  • Prepare expense reports
  • Order office supplies and maintain inventory
  • Provide backup reception duties, directing telephone calls, delivering messages, greeting employees and visitors, sending couriers, and distributing incoming mail
  • Knowledge of Accessibility for Ontarians with Disability Act (AODA) guidelines and formatting is an asset.



Required Qualifications

  • Minimum 2 years of administrative experience in an office environment
  • Proficiency with Microsoft Office Suite, specifically Word and Outlook
  • Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
  • Self-motivated, well-organized and detail-oriented
  • Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
  • A can-do attitude and commitment to being an active participant of our employee-owned culture is a must
  • Ability to handle confidential information
  • Proficient in AODA formatting preferred
  • Associate degree preferred


At HDR, we know work isn't only about who you work for; it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Primary Location: Canada-Ontario-Richmond Hill

Industry: Administrative

Schedule: Full-time

Employee Status: Regular

BusinessClass: Marketing and Admin

Job Posting: Oct 5, 2021

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