This job offer is closed.


Competition No.


Posting Date

Oct 05, 2021

Closing Date

Oct 26, 2021

Position Type

Full Time

  • Grant Funded

Salary Range

$54,027 to $73,378 per year





This competition is open to all applicants. However, internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This position has an end date of 3 years from the date of hire and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

In 2015, the Truth and Reconciliation Commission of Canada completed its mandate and released its final report and 94 Calls to Action. Seven of these important Calls are directed at the health-system and those within the health-system to make systematic changes that redress the legacy of Indian Residential Schools and advance the process of reconciliation. Since 2016, the Faculty of Medicine & Dentistry has undertaken important and meaningful measures to advance these Calls.

Reporting to the Executive Director, Indigenous Health Initiatives (ED IHI), this position provides executive level administrative support for the ED IHI, the Elders in Residence for IHI (2) and for the expanding IHI Program overall. This person is responsible for ensuring the highly effective and efficient day-to-day operation of this program, which involves the ability to manage multiple activities and be able to prioritize tasks and schedules as well as daily communication with other program staff, outside stakeholders and community partners.


  • In a busy, student-focused environment, provide front office reception in a timely and professional manner, including telephone, email, and in-person inquiries; forward specific requests to ED or other program staff
  • Provide administrative support to the ED IHI, Elders, Indigenous Advisory Council and other staff
  • Organizes and maintains the reception and common areas
  • Coordinates mailings and deliveries, drafts routine correspondence, and maintains administrative records and systems
  • Provides support to committees including the committee's mandate or terms of reference; meeting records such as agendas, minutes, supporting documents, and manage official records and evidence of meetings within an electronic archives
  • Assists with organization of and preparations for workshops, events, and other programming
  • Compile statistics, KPIs and draft reports
  • Working with program staff, campus, community, and other partners, create and manage a Calendar of Events
  • Assist the ED with online approval of vacation requests, sick time, maternity leaves etc, ensuring adequate coverage and effective distribution of workload
  • Responsible for bi-weekly updating of the IH website and social media platforms
  • Event planning and preparation (visiting lecturers, luncheons, retreats, etc)
  • Arrange travel when necessary for ED, Elders and visiting lecturer
  • Assist in the preparation of the Indigenous Health Initiatives annual budget
  • Initiate forms for payment (honorarium, petty cash, etc)
  • Assist ED in the preparation of grant applications to secure outside funding
  • Perform other related duties as assigned
  • Maintain and further develop relationship and communication networks with Indigenous communities/peoples, and other partners in Indigenous health in collaboration with the team within the IHIP business unit
  • Maintain a list of contacts, and areas of interest regarding Indigenous health initiatives for possible and ongoing collaboration and engagement with community
  • Maintain confidentiality and respect in all communications, and adheres to FOIP standards and University of Alberta policies


  • Minimum high school diploma; Post-secondary coursework in office administration; equivalent combinations of education and experience will be considered
  • Knowledge of community relationship building protocols, practices, cultures and values when working with/in Indigenous communities/peoples
  • Demonstrates excellent judgment, discretion, and interpersonal skills
  • Ability to coordinate and prioritize multiple tasks in a fast-paced environment
  • Excellent communication and organizational skills with attention to detail
  • Ability to interact knowledgeably, comfortably, positively and respectfully with diverse individuals with a broad range of credentials and abilities
  • Computer proficiency with MS Office and Google applications; knowledge of PeopleSoft and University of Alberta policies and procedures as asset
  • Professional attitude and strong work ethic
  • Knowledge of event planning/coordination of large-scale initiatives on budget

How to Apply

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

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