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Job Description :

COMMUNITY OPERATIONS MANAGER

Amica White Rock

Full Time

Amica Senior Lifestyles offers retirement living options and care services to 3600 seniors in Ontario, Alberta and British Columbia. With an emphasis of being a great place to call home, our team's mission is to empower seniors to flourish by supporting them in mind, body, and spirit. In over 30 residences (and growing) we provide first-class independent living, assisted living and memory care living options.

A day in the life of the Community Operations Manager:

Reporting to the General Manager, the Community Operations Manager is responsible for the day-to-day operation and oversight of several key areas within their community, including office management, concierge, payroll and benefits, housekeeping, billing and accounting. Furthermore, the Community Operations Manager advises, directs and participates in the development and implementation of long and short term strategies, goals, objectives, policies and procedures within their community.

Other Job Duties:

  • Administers payroll, accounts receivable, accounts payable
  • Administers hiring and recruitment process including new hire paperwork
  • Administers HR functions, including personnel files, training compliance and department minutes
  • Completes general administrative work requirements as assigned
  • Manages the concierge department, including formulating and maintaining schedules, providing training, support and coverage
  • Manages the Housekeeping department, including formulating and maintaining schedules, provides training, and supporting the Housekeeping supervisor.
  • Performs regular audits of concierge/housekeeping team
  • Participates in budget process as directed
  • Supporting Marketing & sales where required
  • Participates in corporate initiatives as requested
  • Participates in weekend manager on duty rotation
  • Other duties as required

How do I qualify?

You must have:

  • Post secondary education in hospitality, business management, or related filed
  • Experience with accounting/payroll systems
  • Ability to communicate fluently in English
  • Proven ability to manage and lead others
  • Exceptional business writing skills and a high level of proficiency working with computers including Microsoft Excel

What we are looking for:

  • Superior customer service skills with both residents and employees and seeks ways to maintain, improve and advance these standards
  • Customer service driven with a passion for working with seniors
  • Ability to manage the administrative office, including supplies and equipment, the concierge department, including scheduling, training, and performance management as well as coordinate the recruitment and hiring process
  • Willingness to participate in corporate initiatives and weekend manager on duty rotation
  • Strong knowledge base regarding current applicable legislation, including employment standards and the Retirement Homes Act
  • Capable of basic troubleshooting of computer systems, including networking and office equipment
  • Competent team-builder with coaching and conflict resolution skills

Position Vacant Until Filled

At Amica Senior Lifestyles we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate. We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.

Amica Senior Lifestyles recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. Effective October 2021, a condition of employment is requiring that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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