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The Administrative Assistant is responsible for providing comprehensive administrative support to the Public Health Director, Central Zone by effectively coordinating the day-to-day operation of the Director and Public Health Managers across the Central Zone offices. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. The Administrative Assistant provides leadership to the administrative assistants within the portfolio in terms of all administrative activities, procedures and guidelines to enable consistency and standardization across the portfolio. The position is responsible for the development and mentorship of the administrative assistants within the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Public Health Leadership Group on occasion. This position works closely with administrative assistants in other zones and provides back up as required in support of the Public Health Leadership Group.
- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- Undergraduate degree is an asset
- International Association of Administrative Professionals (IAAP) certification is an asset
- A minimum of 5-7 years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
- Excellent communication, interpersonal, prioritizing and organizational skills.
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
- Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
- Ability to deal with a variety of contacts and large volumes of information, both in electronic and hard copy format
- Ability to organize and coordinate, while being attentive to detail
- Frequent and prolonged use of technology
- Ability to work under pressure with regular time constraints
- Environment can be stressful, with a high level of mental and visual concentration required due to an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities are the norm
- Some travel throughout the Province is required
- A valid Driver's License and access to a reliable vehicle
- Competencies in other languages an asset, French preferred.
- Successful Applicants are required to provide a criminal record check (including Vulnerable Sector Search) to People Services before starting employment and assume any additional costs as a condition of employment.
PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information
Hours of Work
Permanent, Full-time position; 75 hours bi-weekly
$21.98 - $27.47 hourly
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Management/Non Union bargaining unit - MGMT/NON-Union position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Indigenous People, African Nova Scotians, People of Colour, Persons with Disabilities, 2SLGBTQIA+ and Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.
Job Types: Full-time, Permanent
Work Location: Multiple Locations