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Administrative Assistant

Posting #: 3315 Posting Date: 10/20/2021 Posting Closing: 11/3/2021

Have you heard of us?

Wesley is a long-standing local non-profit and living wage organization. We are passionate about our work advocating for harm reduction, housing, poverty eradication and food security in Hamilton, Halton and Brantford. We're committed to diversity & inclusion and a healthy work life balance. We would love for you to join our team!

Are you the one we're looking for?

We are seeking a dynamic, highly motivated Administrative Assistant who demonstrates our values of compassion, accountability, responsiveness and empowerment; to our clients, families and each other.

The Administrative Assistant will support the Employment Services program. The focus of the current FEDCAP EO programs is to serve individuals from targeted vulnerable populations that face multiple barriers to employment in their search for sustainable employment, further education, and/or job training opportunities. This is an outcome based program and the successful candidate will have proven track record of working in a similar environment. This position is a non-unionized, permanent, part-time position.

Key Responsibilities:

  • Open and maintain coverage of the Resources Center (R/I).
  • Monitor the EOIS/EOPG website, FEDCAP websites such as CaMS, FEDCAP CARES, SP Portal and other program updates on Ministry Of Labor.
  • Contact clients for initial intakes, complete referrals, book appointments and manage staff schedules with clients.
  • Provide support and back-up to the Employment Services Team including staff and client IT support and troubleshooting;
  • Perform reception duties including answering phones, welcoming and referring visitors/clients to appropriate staff and services;
  • Type correspondence, reports, and other documents required;
  • Open, respond and distribute mails and emails appropriate staff and community partners.
  • Take minutes at staff meetings and distribute them as required;
  • File management;
  • Maintain and update information / resource binders employment website, social media and job boards as required;
  • Assist with the organization and coordination of employment services and agency activities;
  • Liaise with staff to collect, compile and input data into database systems;
  • Coordinate the ordering of office supplies and repairs to office equipment and facilities;
  • Assist with preparing documents / reports;
  • Work effectively as a team member to provide support and coverage as required;
  • Participate in supervision and consultation regularly;
  • Adhere to the policies and procedures of Wesley and Employment Services;
  • Attend staff meetings and training sessions as required;
  • Report any program or facility deficiencies to the program manager in a timely manner
  • Maintain and ensure the cleanliness and sanitations of the Resources Centers.
  • Other duties as assigned.

What you will bring:

  • Post-secondary education in an Administration field;
  • At least 2 years of experience in the Administration or Secretarial field;
  • Self-motivated with strong organizational skills and the ability to work under pressure in uncertain / novel circumstances where solutions are not immediately identifiable;
  • Experience working in a culturally diverse customer service environment and demonstrated aptitude for cross-cultural communication;
  • Advance computer and word processing skills (Microsoft Office, etc).
  • Knowledge of desk top publishing and presentation software an asset.
  • Demonstrated success in preparing written correspondence and communicating with individuals verbally.
  • Must also have ability to operate and maintain multi-line phone system as receptionist.
  • Fluency in another language an asset.

Invest in Yourself as we Invest in You! Wesley offers...

  • A positive work culture that prioritizes all staff having an opportunity to contribute
  • A supportive team that will empower you to achieve great milestones!
  • Fun and engaging organizational events such as our Staff Appreciation Event
  • Professional development and training opportunities
  • Full Health & Dental Benefits
  • Personal & Vacation Days
  • RRSP Contribution Program
  • Employee Discounts

As a condition of employment, the successful candidate is required to submit proof of full COVID-19 vaccination to Human Resources. In the event that successful candidates are unable to get their COVID-19 vaccination, completion of an educational session and weekly antigen testing to provide a negative result will be required.

Please Apply Via: Our Wesley Bamboo Portal:

  • Click on this link:
  • From there you can access all of Wesley's job postings

Wesley is an equal opportunity employer. We encourage applications from all qualified applicants. Only candidates selected for an interview will be contacted. No phone calls please. More information about Wesley can be found on our website at

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