This job offer is closed.

Job Description:

Job Summary:

We are currently seeking an enthusiastic individual to fill an Administrative Assistant position in the Peterborough program reporting to the Finance Manager, CMH. In this Administrative Assistant role you will be responsible for processing program payables and receivables and supporting the financial operation of the Peterborough, Northumberland and Durham programs. In this position you will also support the administrative needs of the Peterborough program.

Duties & Responsibilities:

Accounts payable and receivable processing:

  • Inputting accounts payable and receivables into accounting software ensuring appropriate cost allocations
  • Circulating documentation for appropriate approvals
  • Confirming financial documentation conforms to policy
  • Processing of business expense claims
  • Preparing purchase orders and journal entries as required
  • Reconciling corporate credit card(s), program petty cashes and banking reports
  • Processing donations
  • Completing some banking and credit card receipt duties
  • Communicating with vendors
  • Supporting service planning with provision of financial summaries
  • Working with Finance Manager to perform accrual adjusting entries and journal entries
  • Providing back-up for CMH finance admin team members

Service Activity reporting support:

  • Supporting data integrity within the client information system by working with managers and staff to ensure accuracy
  • Working with Finance Manager to gather statistical information from client information system as assigned.

Support Program Administrative Requirements including:

  • Providing administrative coverage of offices (may include evening coverage)
  • Completing tasks as assigned by the Administrative Manager which may include among other things inventory, licensing activities, Health and Safety related items, staff supports, liaison with external service providers
  • Supporting purchasing pursuant to procurement policies and assist managers and staff in adhering to procurement policies


  • Community College Diploma in a related field or equivalent work experience, accounting certificate preferred
  • Minimum 5 years' experience in an office environment.
  • Excellent time management, prioritization, organizational and planning skills required.
  • Advanced level Microsoft Excel skills, including spreadsheet analysis and formula application
  • Proficient in the use of Great Plains software preferred
  • High level of attention to detail; ability to perform cross-checks for accuracy
  • Strong analytical skills
  • Ability to manage workload to meet deadlines
  • Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre-Employment Medical.
  • Candidates Bilingual in English and French will be given special consideration.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening, completed Pre-Employment Medical certificate, and proof of full vaccination by November 15, 2021. Fully vaccinated is defined as having received all required doses of a World Health Organization Approved COVID-19 Vaccine and 14 days have passed since last dose. Proof of vaccination for each vaccine dose received is required.

More from the employer