Staff - Non Union
Job CategoryM&P - AAPS
JOB PROFILEAAPS Salaried - Administration, Level C
Job TitleSenior Manager, HR and Operations
DEPARTMENTFinance and Administration | Peter A. Allard School of Law
Compensation Range$6,677.33 - $10,433.50 CAD Monthly
Posting End DateNovember 8, 2021
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
This position is responsible for all activities and support services of the Allard School of Law. This includes all areas of human resources for staff, and supporting the Dean in relation to Faculty HR, inclusive of faculty hiring, leaves, appointments, and salary increases. The incumbent also oversees the health and safety program for the Allard School of Law, building facilities and administration, and the budgets associated with these activities.
The position reports to the Assistant Dean, Finance and Administration and works closely with the Dean, Associate Deans, Directors and Managers of all of the divisions in the Allard School of Law. Regular liaison with Human Resources, Faculty Relations, Building Operations, Financial Services, Safety Risk Services, and various departments across campus. Acts as a liaison with external organizations located in Allard Hall (LSLAP, ICCLR, BCLI,etc.)
- Develops and implements strategic direction for the law school in the areas of HR, health and safety, and building operations management, working with the Senior Management Team
- Provides directions with authority to execute various HR, operations, and health and safety decisions for the law school
- Works in close partnership with the Assistant Dean including projects of a sensitive and confidential nature
- Resolves people and space problems to improve the overall functioning of the law school
- Liaises with various departments such as, Faculty Relations, Building Operations, Human Resources, Safety Risk Services, and Campus Security
- Acutely aware of University policies and practices, collective agreements for both faculty and staff, and provides interpretation, advice and guidance to faculty, staff, and student employees
- Creates, analyzes and prepares various statistical reports to support the strategic operations and HR and operational functions of the law school.
- Acts as signing authority on HR documents on behalf of the Assistant Dean, Finance and Administration in her absence
- Participates on various ad hoc projects as they arise
- Oversees and manages the appointment and reappointment process of faculty and non-bargaining unit faculty (eg. Associate Deans, Lecturers, Postdoctoral Fellows, Adjunct Professors, Research Associates, Emeriti, ); advises Dean on any issues that may arise through appointment process; provides counsel and advise in these areas with a keen understanding of collective agreement parameters
- Works closely with the Assistant Dean, Finance and Administration to identify space and facility needs and to plan for future requirements
- Manages and oversees facilities related events including renovation and minor capital projects
- Identifies and directs faculty alterations and renovations, determining specifications and solutions with Building Operations involving working with planners, project contractors, suppliers, and any other trades required
- Manages the teaching, research and administrative space of the faculty including space inventory, planning and assignment of space; resolving conflicts as they occur
- Oversees and monitors the creation of new office space and occupancy arrangements (faculty offices, student areas and research facilities)
- Identifies, develops and maintains building policies and procedures including use of space, health and safety, and access and security issues
- Develops and implements policies and procedures for the acquisition, utilization, maintenance and replacement of furniture and office equipment, and supplies. Negotiates leases and purchases of products and services
- Arranges for minor repairs including emergency and non-emergency situations in collaboration with Building Operations
- Works closely with Campus Security and RCMP to ensure the safety and security of the building, equipment, residents, and guests
- Monitors safety and environmental compliance liaising with Health & Safety Department
- Oversees the opening/closing and alarm scheduling for Allard Hall. Works with Student Services and with the Events Manager regarding building and room access for events
- Acts as Manager Co-Chair for the Law Joint Occupation and Health and Safety Committee (JOHSC)
- Approves expenditures and monitors budgets with regards to a variety of supplies, office equipment and building needs
- Works with Assistant Dean on staff salary budgets and expenses
- Accumulates, assembles, analyses and prepares materials, statistics and reports for various activities within the faculty for the Assistant Dean
Performs other duties related to the skills and experience of this position as required.
Consequence of Error/Judgement
As a key position within the faculty, this position has a significant influence on the quality and effectiveness of the human resources, administrative, and operational services provided. Personnel administration is both varied and complex and of utmost importance for a smooth functioning organization. Financial data reported to the Assistant Dean must be accurate for proper budget projections, spending allowances and publication. Error in the above situations could cause embarrassment to the Dean and Senior Management Team, labour disagreements and/or general decline of the image of the law school and its reputation.
Works independently under broad directives from the Assistant Dean of Finance and Administration and the Dean of Law.
Directly supervises a team of 8: six administrative support staff and two Management and Professional Staff; provides direction and guidance for all staff in the Allard School of Law, and supports the Dean on HR matters in relation to faculty as required.
Undergraduate degree in a relevant discipline. A Bachelor's degree with an emphasis on business administration, strategic planning, human resources, and accounting. A minimum of 5 years of experience or the equivalent combination of education and experience. Several years of experience in a senior administrative and supervisory role within a University environment. Administration, Human Resources and Financial management experience in a large organization, preferably in a variety of employee unions and associations. Effective Human Resource planning and management skills. Demonstrated excellence in managing people, with a sensitivity and level of experience dealing with difficult HR files. Strategic planning skills with the ability to master detail while understanding broader concepts. Ability to identify, as well as creatively solve problems and take initiative to improve processes. Ability to work creatively, resourcefully and effectively. Proven ability to work productively with senior administrative and professional staff and central service units. Exhibited ability to serve in a leadership role where recommendations have significant policy impact. Excellent computer skills including advanced proficiency in Workday. Effective oral and written communications skills, interpersonal skills, supervisory skills, and attention to detail; Ability to think strategically and implement actions to move complex issues forward; Effective time management and superior organizational skills; Ability to work under pressure and meet deadlines; Ability to plan and exercise control of human resources; Ability to lead and motivate a team, providing mentoring, monitoring and feedback; Ability to obtain and convey information effectively and with discretion to individuals from all levels of the University and the external community; Proven judgment and decision making skills; Proven ability to work independently in problem solving and managing multiple projects.