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Under the direction of the Finance Coordinator and Band Manager, the Administrative Assistant

is responsible for providing day-to-day administrative and clerical support to the band office.

This position performs a wide variety of administrative support services, all of which contribute

to the efficient and professional operation of the Band Office. Within a customer-service oriented

environment, the incumbent is responsible for providing reception, information services, and

administrative assistance. It is expected that the incumbent is well organized and possesses

excellent time management skills.

Responsibilities :

Administrative Assistance

  • Perform general clerical duties including answering phones, organizing, filing, and
  • photocopying documents and files, etc.
  • Document scanning
  • Orders, organizes and maintains office supplies and consumables if needed
  • Operates office equipment - personal computer (MS Office environment),
  • fax/copier/scanner
  • Provides administrative support as required
  • Other duties as required and assigned by the Band Administrators
  • Assists in meeting deadlines for various tasks as required


  • Other duties as assigned.

Knowledge, Skills and Abilities:

  • Excellent oral and written communication skills
  • Excellent public relations, including an appreciation of the need for confidentiality, tact and
  • discretion
  • Knowledge in all areas of up-to-date office practice and procedures
  • Experience preparing meeting agendas, minutes, letters and memos accurately
  • Attention to detail and proofreading skills
  • Filing and document organization
  • Proficient Microsoft Office skills

  • Ability to adapt to rapidly changing priorities
  • Ability to work independently and as a member of a team
  • Ability to work autonomously

Requirements :

  • Ontario Secondary School Diploma required
  • Experience in an office or administrative setting
  • Customer Service skills an asset

Other Considerations:

In accordance with Section 16 Special Programs of the Canadian Human Rights Act, preference

will be given to Aamjiwnaang Band Members with relevant education/experience (R.S.C 1985,

c. H-6, s16 (1-3).

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