This job offer is closed.

Date Posted: 06/07/2022

Req ID: 24887

Faculty/Division: Temerty Faculty of Medicine

Department: Structural Genomics Consortium

Campus: St. George (Downtown Toronto)

Position Number: 00052168


About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Structural Genomics Consortium (SGC) is an international Public-Private-Partnership that supports the discovery of new medicines through open access research ( Led from Toronto, the SGC is supported by public and philanthropic funding agencies, and Pharmaceutical industry partners.

As Administrative Assistant to the Chief Scientist, you will play an integral role in supporting the complex administrative portfolio of the Chief Scientist and contribute to the coordination of activities within the University of Toronto facility as well as activities among the consortium partners. You will be a collaborative team player providing administrative support to the Chief Scientist, Special Project Group Leaders, Principal Investigators, Research Associates, Business Manager and visiting scientists.

Your responsibilities will include:

Maintaining a complex schedule for Chief Scientist including coordinating and scheduling meetings

  • Formatting data collected for presentations and reports
  • Writing routine documents and correspondence and submitting for review (i.e. letters of support, etc.)
  • Applying established standards when administering academic appointments, and academic search activities
  • Updating and maintaining database records
  • Taking and distributing meeting minutes involving confidential and sensitive information
  • Determining logistical details and activities for events and programming

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience

  • Minimum three years of administrative experience required, preferably in an academic environment
  • Experience with committee work, including taking and distributing minutesand preparing agendas
  • Demonstrated experience with complex scheduling for multiple Faculty leaders and coordinating travel arrangements
  • Experience with writing and drafting routine documents, such as articles and reports
  • Experience with maintaining databases and formatting data
  • Experience assisting with academic appointments and searches and related logistics
  • Advanced proficiency with MS Office, Blackboard, web-based surveys and databases; ability to produce reports incorporating tables and graphs, utilizing databases
  • Willingness to learn to use new equipment and technology, follow new protocols, etc. when adopted by the Department
  • Excellent interpersonal and communication skills, oral and written
  • Excellent tine management and organizational skills
  • Ability to cope with pressures and deadlines and adapt to evolving processes and procedures
  • Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
  • Ability to work professionally with highly confidential information is necessary
  • Ability to work independently as well as a team member

To be successful in this role you will be:


  • Communicator
  • Organized
  • Proactive

Closing Date: 06/16/2022, 11:59PM ET

Employee Group: USW

Appointment Type: Grant - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 09 - $59,412 with an annual step progression to a maximum of $75,979. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Dinuka Perera

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, person with disabilities, and other equity deserving groups are encourage to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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