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In an increasingly complex and financially constrained environment, Gannett Fleming recognizes that safety, operating efficiency, state of good repair, stakeholder requirements, and risk mitigation drive program success. We provide planning, engineering, program delivery, testing, and commissioning services to the transit and freight rail industries and offer extensive experience in rail and bus systems, transit facilities, and civil and structural infrastructure. We deliver system expansions and upgrades for bus, commuter railroads, freight railroads, and light and heavy rail transit systems.

Our Transit & Rail Global Business Line is currently looking for a Project Management Assistant to work in our Toronto, Ontario office. Join our team!

As the Project Management Assistant (PMA), you will need to have dynamic communication skills and the ability to multi-task efficiently and effectively. You must be able to organize projects and materials, in addition to having strong business, computer and writing skills. In this position, you will assist our project managers with the execution of tasks related to projects and daily administrative functions.

As the Project Management Assistant, you will be responsible for the following duties:

  • Provide project management assistance and project accounting throughout the lifecycle of a project from proposal and project set up through project closeout.
  • Complete tasks relating to projects in BST application including opening and closing projects, processing change orders, processing client and vendor invoices, under the direction of supervisor.
  • Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines.
  • Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information, under the direction of supervisor.
  • Review contracts and coordinate contract reviews with Project Managers and Corporate legal, under the direction of supervisor.
  • Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service.
  • Ensure that each project or project phase is properly invoiced in a timely manner and manage all client accounts, under the direction of supervisor.
  • Monitor job status reports and take appropriate action with department managers to ensure that projects are completed on schedule and within budget., under the direction of supervisor.
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Minimum Qualifications

Minumum 2 to 5 years experience

  • Experience as a Project Management Assistant (PMA) or Project Coordinator is a plus.
  • Experience with AR collection and AP processing.
  • Knowledge of financial/general accounting, business math experience.
  • Excellent customer service and communication skills.
  • Ability to multitask and prioritize.

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At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred retirement plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Permanent Residency or Canadian Citizenship required for this position. No relocation assistance will be provided for this position. Local candidates will be given preference.

NO AGENCIES PLEASE : Unsolicited resumes from third party agencies will not be accepted.

Location: Toronto, Ontario

Core Business Hours: 8:00 AM - 5:00 PM

Employment Status: Full-Time

Salary Range: Salary dependent upon experience and geographic location

#L1: Hybrid

Please be advised that Gannett Fleming may require you to provide proof of the Covid-19 vaccination to meet regulatory and client requirements. Upon hire, you will be required to attest to your vaccination status. Valid religious and medical exemptions will be reviewed and considered in accordance with applicable law.

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