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Overview :

We are compelled by our desire to become a globally recognized top tier regulatory agency. We are passionate about the environment and motivated by our want to enable innovation within the energy sector. We are committed to the economic and social development of Ontario and work every single day to deliver public value to Ontarians. We are a diverse, driven, transparent and thoughtful team, and are accountable to each other, the sector, and customers we serve. We are the ONTARIO ENERGY BOARD (OEB).

As an Administrative Assistant you will be responsible for supporting the Vice President of Finance & Information Technology (IT) and the Director of Strategic Policy. You will apply your skills to coordinate meetings, manage calendars, arrange complex travel itineraries and expense reporting. The position requires excellent communication and interpersonal skills, good judgment and strong organizational skills, as you will be responsible for balancing a number of time sensitive requests. Responsibilities:

  • Provide superior administrative support to the Strategic Policy and Finance & IT teams, including calendar management
  • Prepare presentations, documents etc. in PowerPoint, Excel and Word (Advanced skills in Microsoft suite required)
  • Prepare business cases and project status reporting for key projects.
  • Organize and facilitate team meetings
  • Organize couriers, mail, ground transportation, etc.
  • Be a central point of contact and liaise with various departments and external parties
  • Demonstrated ability to achieve goals/desired outcomes by working in a collaborative and supportive manner
  • Strong team-player skills with ability to communicate with tact and diplomacy with all stakeholders, especially senior management
  • Maintain a comprehensive filing system, order stationery and office supplies
  • Exercise attention to detail and ensure accuracy in all communications
  • Managing calendars including internal and external participants
  • Compile, edit, and finalize agendas or presentations for meetings
  • Complete monthly expense submissions and reports
  • Other duties as assigned
  • Qualifications:
  • Excellent knowledge of Microsoft Outlook, PowerPoint, Word, and Excel (able to create pivot tables, charts, etc.)
  • Extensive experience managing a senior executive's calendar, using knowledge of priorities to effectively manage demand for time with discretion
  • Experience booking travel
  • Strong customer-service oriented; flexible and a willing
?can do' attitude
  • Excellent planning and organizational skills as well as attention to detail
  • Ability to communicate in a concise way while providing enough information to facilitate decision making
  • Strong soft skills with excellent time management, project management, strong communication, and active listening skills, as well as common sense, a flexible personality, attention to detail, natural curiosity and research ability
  • Demonstrated ability to communicate with professionalism and tact
  • Demonstrate initiative and proactivity
  • Ability to handle competing priorities, multi-task, and turn around urgent requests quickly
  • Proficient in Microsoft Word, Excel, Outlook, Powerpoint, Teams, and Zoom

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