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Administrative Assistant - Pre-Primary - Permanent #2022-254

INTERNAL APPLICANTS - CLICK HERE TO APPLY

Tri-County Regional Centre for Education

The Tri-County Regional Centre for Education encompasses the three counties of Shelburne, Yarmouth, and Digby serving 5757 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools.

Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi'kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.

DEADLINE FOR APPLICATIONS (mm,dd,yyyy): 07/04/2022 at 11:59pm.

Effective Dates (mm,dd,yyyy): 07/25/2022

Position Type: Permanent

REFERENCES ARE MANDATORY - APPLICATIONS WITHOUT REFERENCES LISTED WILL NOT BE CONSIDERED.

TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable . (Please note: Failure to include your references will cause delay in processing your application.)

Position: Administrative Assistant- Pre Primary & NSISP

Reports to: Supervisor of Pre-Primary

Location: Harbour House (Central Office), Yarmouth NS

The Administrative Assistant is responsible for the coordination and support of the general, day-to-day administrative, operational, and clerical tasks related to the school.

QUALIFICATIONS

  • Office Administration Diploma or equivalent;
  • Two (2) years of experience in a public office (preferably in education);
  • Accurate word processing, bookkeeping and spreadsheet skills, attention to detail is key;
  • Ability to work under pressure with deadlines;
  • Strong interpersonal and time management skills;
  • Ability to communicate courteously and effectively with the public;
  • Computer knowledge with proficiency in MS Word, Excel, Access, PowerPoint and Outlook;
  • Proven ability to communicate and work alongside diverse cultural and racial backgrounds;
  • Completion of WHMIS and First Aid, or willingness to obtain upon hire;
  • Knowledge of Aesop - Subfinder system an asset;
  • Knowledge of School Cash Accounting system.

CHARACTERISTICS

  • Have excellent interpersonal, written and verbal communication skills;
  • Demonstrate the ability to work collaboratively as part of a team;
  • Have the ability to maintain confidentiality in all issues related to student, parents and school;
  • Demonstrated ability to value the voice and contribution of others while remaining open to corrective feedback.

ACCOUNTABILITIES

  • Prepare correspondence for school administration, teaching staff and Pre-Primary parents and families for example:
  • Type correspondence, reports, forms and examinations, and circulates as required;
  • Draft routine letters and memos to school staff, parents, central office administration;
  • Produce statistical summaries, reports, newsletters and bulletins;
  • Support program registration
  • Maintain accurate school accounts and prepares timely payroll, human resource, and

student records reports, for example:

  • Staff scheduling;
  • Submit weekly summary report of employee absences and substitutes;
  • Coordinate submission of casual replacement time reports, overtime and

absentee reports for staff;

  • Input student information for computerized student information systems and

generates reports as required by school administration;

  • Reconcile orders, processes funds received and balances accounts with accuracy.
  • Provide clerical support, for example:
  • Take incoming calls from parents and the public and directs them to the appropriate staff;
  • Initiate process to notify parents of early dismissals;
  • Submit maintenance and technology work requests electronically;
  • Knowledge of Aesop - Subfinder system an asset;
  • Support the grow and development of the Short Term International Student Program as needed;
  • Other related duties as assigned by the Pre-Primary Supervisor.

This is a 12 month position and does not follow the school calendar, 7 hours per day, Monday to Friday - 8:30am to 4:30pm

Preference will be given to NSGEU Members Local 74.

Only Shortlisted applicants will be contacted.

SECURITY CHECKS:

The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current ones less than 3 months old you can attach these checks to your profile / resume.

Job Segment: Secretary, Clerical, Administrative Assistant, Administrative

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