This job offer is closed.

VER Alumni Relations

Competition No. -

S112948441

Posting Date -

Aug 12, 2022

Closing Date -

Aug 30, 2022

Hourly Rate -

$29.96 - $41.07

Grade -

09

Hours -

35

This posting will be used to fill 2 positions.

These positions are a part of the Non-Academic Staff Association (NASA).

These positions have an end date of March 31, 2023.

Location

This role is hybrid with a mix of remote and in-person at Enterprise Square.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people-from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

The External Relations team showcases our faculty, staff, students and alumni, connect the university with its many communities and advocate for the U of A as we advance our promise of uplifting the whole people. We lead and determine the strategy for both external and internal initiatives and help develop the reputation of and pride in the university.

Alumni Relations encourages an active and positive connection between the university and its graduates. With a variety of ways to engage - including volunteerism, advocacy, mentorship, career services, educational and family events, networking opportunities, awards and recognition - alumni can continue to be part of the campus community throughout their lives.

Position

The Coordinator, Events is responsible for assisting with the planning and execution of a variety of major events on campus. Reporting to the Manager, Events, the Coordinator assists with the planning and implementation of events that help maintain and strengthen the relationships between the university and alumni, donors, community leaders, government leaders and other key. The Coordinator, Events works with colleagues, marketing and communications, development staff, faculty partners, senior administrators, researchers, and alumni speakers to deliver high-caliber events that advance institutional priorities and build strategic partnerships and relationships.

Duties

  • Works collaboratively as a member of the External Relations events team to oversee the development of institutional events that impact the internal and external University of Alberta community.
  • Assists with the execution of comprehensive, strategic event management plans and coordinates details associated with event planning including catering, venue, hiring vendors, marketing, communications, registration, set-up, onsite management and post-event duties.
  • Effectively manages on-site event execution to proactively and discreetly identify and resolve issues, maintaining a quality experience for guests and participants.
  • Provides technical expertise for webinars; operation of webinar and meeting platforms during events, creating information slide decks, inserting video, supervising chat rooms, coordinating polls and Q&A sessions; facilitates technical run-throughs and speaker preparation.
  • Works with partners in Advancement Services to ensure the smooth processing of incoming registrations and accurate distribution of information to guests and stakeholders.
  • Cultivates and stewards alumni, donors, government, university and community stakeholders through various activities, including major events, gift announcements, donor acknowledgements, lectures, webinars, and events that advance the reputation and priorities of the university.
  • Works professionally with researchers, academics and other speakers to guide them through the development of presentations, preparation for events (both online and live), and ensure that their in-event experience is rewarding and positive.
  • Works with marketing and communications colleagues to prepare information for timely submission to social media, e-newsletters, websites, etc.
  • Develops a variety of event material including slide decks, agendas, meeting notes, reports, post-event surveys and event plans
  • Develops and oversees event budgets-including the selection and negotiation of vendor contracts and rates-and the timely payments of such, adhering to university policy

Minimum Qualifications

  • A diploma in a related field
  • A minimum of 2 years of experience in event planning
  • Excellent communication, organizational and interpersonal skills are essential
  • Tact and diplomacy are required
  • Strong ability to meet deadlines and skillfully manage multiple priorities
  • Ability to work effectively as a member of a team
  • Ability to adapt and work effectively within a large organization and an academic culture are required
  • Excellent computer skills (Advance, Excel, Word, Google Suite)
  • Experience producing webinars and hosting meetings (Zoom preferred)
  • Valid driver's license is required
  • Good understanding of accounting principles and budget management

Preferred Qualifications

  • University degree preferred (preferably from the University of Alberta) with background in areas such as: events management, theatre management, recreation, program planning, and education.
  • Experience at a post-secondary institution is an asset.
  • Experience in alumni, public and donor relations is an asset

How to Apply

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

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