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Req ID: 143805

Company: Nova Scotia Health

Location: Flexible within Northern, Eastern and Western Zone Department: PS Recruitment & Staffing

Type of Employment: Permanent Hourly FT ( 100% FTE) x 4 position(s)

Status: MGMT/NON-Union Management/Non Union Position

Posting Closing Date: Open Until Filled

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About The Opportunity

Reporting to the Manager, Recruitment Services, the Recruitment Assistant provides administrative support to the Manager, Recruitment Advisors and Recruitment Consultants. They exercise good judgment, initiative, accuracy, speed and knowledge related to Nova Scotia Health's hiring practices. The successful incumbent will have exceptional organizational and problem-solving skills and function as a primary point of contact for employees and new hires to the organization. The primary duties of the position include:

  • Issuing offer letters and status changes to both internal employees and new hires to Nova Scotia Health
  • Compiling employee information and documentation
  • Processing internal and external requests
  • Reviewing and verifying candidate applications
  • Entering and maintaining recruitment reporting data
  • Being the first point of contact for all new hires to Nova Scotia Health
  • Providing other administrative support as required

Designated Position

The Successful Candidate Must Be From One Of The Following Designated Groups To Be Considered And Must Self-identify As

This is a designated position.

  • Indigenous
  • Black/African Nova Scotian
  • Persons of Colour
  • Foreign National/Newcomers
  • Persons with Disabilities


  • Grade 12 plus a g raduate of a one year secretarial/business diploma, (or an equivalent combination of education, training and experience)
  • Minimum of 2 years related administrative experience; preferably in human resources
  • Excellent attention to detail
  • Effective communication, customer service, problem solving and decision making skills
  • Well-developed organizational, time management and daily planning skills
  • Ability to work closely with a team, as well as independently manage their own portfolio
  • Proficiency in MS Office (Word, Access, Excel, PowerPoint), SAP and human resource information system (preferably SuccessFactors & SAP)
  • Customer Service - actively listens and conveys understanding of customers' requests so their needs can be anticipated and satisfied
  • Competencies in other languages an asset; French preferred

Hours of Work

  • 4x permanent, full-time positions; 75 hours biweekly
  • Work location is flexible within Northern, Eastern or Western zones. Flexibility to work on-site or from home

Salary Information

Recruitment Assistant (BANDR01)

$22.3064 - $27.8830 hourly ($43,497 - $54,371 annually)

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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Additional Information

Halifax, NS, Canada

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