Executive Assistant Career Opportunity

The Dufresne Group is currently seeking an Executive Assistant for our Executive Team within our Home Office located at 147 Commerce Drive in Winnipeg, MB.

As an Executive Assistant you will be responsible for providing senior administrative support to the Vice President, Ashley HomeStores and other Executives as required. You will coordinate activities and completes a range of tasks to ensure the effective and efficient operation of the VP AHS office, thereby enabling the VP to focus on achieving the company's strategic and operational goals.

The Dufresne Group is committed to investing in our team members; we offer:

  • Market competitive wages;
  • Comprehensive benefits plan and excellent employee discounts;
  • Employer Sponsored Retirement Savings Plan;
  • Career growth and continuous development;
  • Respectful and family-oriented working environment with strong company values.

As An Executive Assistant, You Will

  • Coordinate VP and Ashley Team schedules, monitor calendars and emails.
  • Prepare correspondence, reports and presentations, which sometimes requires research and often deals with sensitive and confidential matters.
  • Ensure that all correspondence from the VPs office is of the highest quality and reflects the professionalism of the company.
  • Develop monthly financial reporting summaries, track down information and provide first level analysis.
  • Assemble report cards for locations highlighting opportunity areas
  • Complete and process monthly expense reports for AFHS Brand and VP.
  • Attend weekly meetings, take minutes, distribute action plans and create follow up.
  • Arrange meetings for the VP, both internal and external, to the company's facilities. Prepare presentations, handouts and supporting material. Book meeting rooms, order refreshments, sets up conference calls, etc.
  • Project and task management for Brand activities
  • Work with Ashley Furniture Inc. on monthly reports required.
  • Maintain the Brand information on shared drive, Drop Box and TDG Connect (intranet)
  • Assist various departments within the AHS Brand with varied tasks.
  • Vacation coverage for other EA and Administrative Assistants as needed.
  • Serve as the liaison between the VP and the Executive Management Committee, the general public, suppliers, customers and employees of the company. Interacts extensively with others on the phone and in person.

As a Successful Candidate You Will Have The Following

  • Post-secondary education in office/business administration preferred. A combination of education and experience will be considered.
  • 3+ years experience as an Administrative Assistant
  • Strong financial acumen
  • Superior computer skills with advanced working knowledge of MS office products including Excel, Powerpoint. Power BI experience an asset.
  • High degree of professionalism with the ability to work with confidential/sensitive information
  • Strong interpersonal and communication skills
  • Ability to work effectively under pressure, meet deadlines and effectively handle multiple tasks
  • Experience with project planning and research is an asset
  • Must be able to work a flexible schedule including occasional evenings and weekends
  • Criminal Background Check will be required.

Apply now!

The Dufresne Group welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Additional Information

Winnipeg, MB, Canada
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