Location: PHO Corporate Office, 480 University Avenue, Toronto, ON

Department : Employee, Talent Acquisition

The Role

The Talent Acquisition Coordinator supports the Talent Acquisition Specialists in managing different aspects of the recruitment function. Responsibilities include administrative recruitment activities like posting of job requisitions, scheduling interviews etc. They are also responsible for ensuring data included in the ATS is kept up to date & managed appropriately.

Key Responsibilities-

• Supports Recruitment activities on an administrative front such as posting jobs, scheduling interviews etc.
• Supports the development of recruiting best practices while focusing on innovative approaches to sourcing, searching and interview processes.
• Ensures the ATS is kept up to date with candidate information.
• Monitors TA metrics, system reports, and supports Hiring Managers in adapting to new systems and processes.
• Identifies gaps in standard operating procedures as it relates to recruitment related activities
• Assists with onboarding related activities (i.e. preparing necessary paperwork, ensuring all information is up-to date and relevant).
• Prepares reports on new hire metrics (i.e. time to fill, time of hire, source of hire etc.).
• Designs candidate surveys to gather necessary feedback to improve recruitment related activities.

Knowledge And Skills-

• Working collaboratively with team members to achieve goals, problem-solve broader HR issues and contribute to HR projects.
• Good organization and problem solving skills.
• Ability to follow through and successfully manage through difficult interactions.
• Presentation skills to deliver and encourage adoption of talent programs across the organization
• Corresponds with external providers as required.
• Communicates verbally and in writing with employees, managers, etc. on decisions related to talent programs and policies.
• Develops working relationships with internal clients and external partners to solicit input, and to ensure issues are effectively managed and resolved, risks are identified and expectations are met.
• Prepares statistical reports or documents related to the monitoring and measuring of effectiveness of talent programs.
• Participates as content expert on developing applicable policies, programs and procedures
• Interprets legislation, regulations, policies and procedures pertaining to talent programs and provides recommendations and guidance to HR Team; advises managers and employees across the organization.
• Creates reports, briefing notes that are used by others to make an informed decision (i.e. for a course of action, to develop/approve a policy or a strategy to resolve an issue).

Education And Experience-

• Undergraduate degree with a focus in Human Resources Management or a related field, or a combination of education, training and experience deemed equivalent.
• Minimum of 2 years' talent acquisition experience, preferably in the public sector and/or unionized environment.
• Demonstrated HR knowledge and experience in HR program and service delivery.
• Working knowledge of applicant tracking tools and HR systems and Microsoft Office suite.

Attributes and Competencies-

• Works with internal clients (employee, manager) focusing on improvement to HR service delivery, which has an impact across the organization and supports its public image and strategic goals.
• Continuously monitors programs, compiles and analyzes information to ensure appropriate changes are considered when developing solutions or recommendations. Input is sought from HR employees, managers, and may also include external sources of data (i.e. researches best practices and identifies opportunities to integrate them into existing plans)
• Builds and maintains internal networks to promote collaboration, solicit information, feedback and/or participation to facilitate successful deliverables and the best HR outputs. Use of internal networks generally involves the Business Partner and management
• Develops and sustains contacts with industry counterparts to build information exchange networks and maintain best practice knowledge
• Monitors effectiveness of related programs; develops HR metrics for programs/initiatives to measure outcomes and responds to results by adapting programs if required.
• Supports the development of talent programs across the organization.
• Analyzes strategically relevant talent challenges and makes recommendations for solutions based on internal and external insight.

Duration: Permanent

Hours of Work: Full time, 36.25 hours per week

Compensation Group: Individual Contributor

Posting Date: 07-28-2022

Closing Date: 08-12-2022

Please note: applications will be received no later than 11:59pm on the date preceding the closing date as indicated on the Job Requisition.

Note: Internal candidates will be considered first.

All new PHO employees are required to be fully vaccinated as a condition of hire in accordance with Public Health Ontario's Mandatory COVID-19 Vaccination Policy, unless they are exempt on the basis of medical or other grounds pursuant to the Ontario Human Rights Code.

While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

PHO is committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request via Isarta. Once an applicant has been selected for an interview, they can inform PHO about any accommodations they may require at any stage of the interview process.