Saskatoon SK

Full-Time

Rise Air is western Canada's largest full-service aviation operation. Based in Saskatoon, the above opportunity has opened up to work in the fascinating aviation industry for a dynamic company that exceeds customers' expectations, strives for operational excellence, and has a strong employee culture.

Job Purpose

The Corporate Administrative Assistant works in a collaborative environment and is responsible for supporting the Executive Leadership Team (ELT) in a wide variety of confidential and related administrative services and a variety of functions for the Board including document control/management, preparation of information for board members, coordination of board projects and board appointment activities.

Primary Responsibilities

Executive Support

  • Provide administrative support to the ELT including but not limited to maintaining their daily appointments and general executive and senior leadership calendars.
  • Schedule internal and external meetings, coordinate all logistics and details, provide relevant preparation materials, and ensure appropriate follow up.
  • Ensure that confidential, accurate records, meeting minutes, etc., are captured and maintained.
  • In the absence of any/all members of ELT, answer phone calls and assist with in-person inquiries in an appropriate manner.
  • Coordinate travel schedules, book travel arrangements, and make reservations for lodging when required.
  • Facilitate the smooth exchange of information as a first point of contact for board members and external stakeholders.
  • Provide full administrative support to the ELT such as preparation of documents, reports and correspondence, photocopying, filing, etc.

Governance Support

  • Under the direction of the corporate secretary, provide support to the board and board committees by scheduling and arranging meetings; compiling and distributing materials; attending meetings; preparing meeting minutes; and maintaining corporate documents.
  • Assist with inquiries from board members; accumulate correspondence to the Chair or redirect to the appropriate person.
  • Plan and oversee logistical arrangements for board and board committee meetings, including space and facility needs; meals and refreshments; supplies; and technology.
  • Compose, edit, design and format documents.
  • Complete expense reports for reimbursement.

General Responsibilities

  • Develop and maintain knowledge of the company's vision, mission, and values.
  • Participate in special projects as required.
  • Participate in organizational development and professional growth opportunities as directed and/or required.
  • Protect Company values by keeping information confidential.
  • Ensure compliance with quality assurance and safety programs to promote an incident and injury free culture.

Qualifications

Typically, the knowledge and skills required for this position include completion of a recognized business course combined with two to three years' experience working in an office environment. A combination of education and experience may be considered. Member of an Athabasca community is an asset.

Skills, Knowledge, And Abilities Include

  • Strong interpersonal skills in fostering relationships and working with employees and external stakeholders at all organizational levels.
  • Desire and ability to work with people of diverse backgrounds, cultures, perspectives and lived experiences.
  • Resourcefulness in handling new situations and problems and in adapting to change.
  • Demonstrated ability to apply effective office practices and procedures.
  • Excellent writing, copy editing, and formatting skills.
  • High degree of personal and professional integrity and ability to work with confidential information.
  • Ability to work collaboratively, exercise good judgment, decision-making and problem-solving skills to achieve shared goals.
  • Demonstrated high work standard related to accuracy, timeliness, completeness, and confidentiality.
  • Demonstrated ability to work independently and to know when to escalate a matter.
  • Proficiency with Microsoft Office (Word, Excel, Power Point, Visio) and customized software systems.
  • Exceptional written and verbal communication skills.
  • Efficient and able to manage competing priorities (able to self-prioritize).
  • Strong self-leadership skills and a hands-on, self-sufficient, and demonstrated positive, can-do attitude.

Working Conditions

Supervisory

N/A

Equipment Used

Standard office and telecommunications equipment, including database management.

Typical Physical and Cognitive Demands

  • Majority of work is completed at a sit-down desk.
  • Able to take part in meetings and events outside of core business hours.
  • Able to lift 7 kilograms.
  • Able to prioritize and organize objectives and meet deadlines in a fast-paced office environment.
  • Must quickly adapt to changing assignments.
  • Manage and deal with sensitive interpersonal conflicts.
  • Required to act professionally and use mature judgment.
  • Some air/ground travel may be required.

Interested applicants are required to submit a cover letter along with their resume.


Additional Information

Saskatoon, SK, Canada

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