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Baker Tilly HMA LLP is looking for an Administrative Assistant to join our team based in our Flin Flon office.

Baker Tilly and its predecessor firm have been providing professional services across Manitoba since 1957. In that time, the firm's staff contingent has grown significantly, and we are proud to have built a group of talented, ambitious professionals who are passionate about what we do and committed to exceeding the expectations of clients.

Our client base is exceptionally diverse and includes local owner-managed businesses, not-for-profit organizations, governments, professionals, and individuals. We have industry experience in Indigenous services, automotive dealerships, medical professionals, legal professionals, insurance brokerages, not-for-profits, hospitality and tourism, real estate, construction, retail, and others.

We have strong community roots and believe in providing our clients with high quality personalized services. Our success depends upon attracting, developing, and retaining strong professionals and clients. Baker Tilly will help you achieve more than what was thought possible.

YOUR PRIMARY RESPONSIBILITIES WILL INCLUDE:

  • General administrative duties include, but are not limited to, opening/closing reception, keeping track of who's in and out of the office, answering and managing calls, greeting and assisting visiting clients and guests, liaising with couriers, scanning and faxing.
  • Scan, track and verify various client documents, files and packages into appropriate trackers and forward emails, faxes, mail and invoices to the appropriate staff member.
  • Assist the Administrative Support team with assembling and filing financial statements.
  • Provide assistance to other staff and/or partners on various projects as required.
  • Ensure that the reception area is stocked with stationery supplies and office equipment at all times.
  • Other duties as assigned.

A SUCCESSFUL CANDIDATE WILL HAVE:

  • 1+ year of experience in an office environment as a receptionist
  • Experience in a professional services firm preferred
  • Highly proficient in MS Office Suite (Word, Excel and Outlook)
  • Outstanding communication skills, both verbal and written
  • Strong interpersonal skills and ability to build rapport with clients and all levels of staff
  • Highly organized, the ability to re-prioritize workload and adapt to changing circumstances, and strong time management skills
  • Strong attention to detail
  • Exceptional customer service skills
  • Excellent judgment and problem solving skills

APPLICATION INFORMATION:

If you are interested in applying for this position, submit your resume and cover letter by December 4, 2022.

Accommodations are available upon request throughout the selection process.

We thank all applicants for their interest but only those candidates selected for an interview will be contacted.

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