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Staff - Non Union

Job Category


Job Profile

AAPS Salaried - Information Services, Level C

Job Title

Manager, Proposal Writing & Communications


UBCO / Operations / Development and Alumni Engagement

Compensation Range

$6,677.33 - $10,433.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 30, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

Reporting directly to the Director of Advancement, Development & Alumni Engagement (DAE), the Manager, Proposal Writing & Communications is responsible for initiating, developing, managing and delivering a full range of communications services in support of DAE Okanagan fundraising objectives, including general correspondence, direct response materials, acquisition/awareness campaigns and fundraising proposals. The incumbent will develop and implement communications materials and vehicles providing donors with meaning opportunities for engagement and investment with the University. The Manager provides strategic input on communications projects undertaken by DAE Okanagan.

Organizational Status

Reports to: Director of Advancement, DAE. Works with: Development and Alumni Engagement staff, Senior UBC administration, Faculty members

Work Performed

Responsible for initiating, developing, managing and delivering a full range of large scale and high visibility communications programs;

Develops and delivers complex proposals and case statements for UBC's high value donors (ranging from $50k-$10M) and for DAE Okanagan) priority projects;

Oversees the research, writing and design of communication materials, including letters, case statements, donor proposals, speeches and other fundraising materials in support of the university's high value and priority fundraising projects;

Works collaboratively with the DAE Okanagan Development team and DAE Executive, UBC's Okanagan campus senior administration, faculty members, and other departments across campus to develop communication materials;

Responsible for project management of all donor engagement fundraising materials (1:1 and broad-based), which may be on behalf of any or all faculties and campuses;

Ensures communications campaigns are executed to the agreed strategy;

Provides strategic input on communications projects undertaken by the) Development unit and its partners in all faculties,) departments, schools, centers, and institutes at UBC's Okanagan campus;

Prepares and manages timelines and work plans on communications projects;

Oversees all Development and Alumni communications materials and communication project timelines;

Directs internal and external individuals to ensure the completeness, accuracy and consistency of messaging and content;

Ensures editorial and visual consistency; works closely with colleagues, volunteers, campus-wide fundraisers, and senior administrators on the drafting and approval of internal and external fundraising communications;

Maintains a body of up-to-date knowledge about DAE Okanagan) and its fundraising priorities;

Problem-solves any concerns regarding communications projects and ad-hoc issues as they arise;

Ensures consistency and accuracy of information in all donor engagement deliverables;

Performs other related duties, as required.

Consequence of Error/Judgement

Initiatives executed by the Manager on behalf of the Development and Alumni Engagement portfolio are very public, and are critical to donor and alumni engagement efforts. The position has dealings with staff, faculty, executive as well as the external community and suppliers.

Errors in judgment could have far-reaching and long-term serious negative reputational, financial and public relations impacts for the university and its partners. Information provided by this position is used in making managerial and policy decisions at a strategic and senior level.

Poor leadership, or the lack of diplomacy, foresight or sound judgment could have a serious negative impact on the reputation of the University, its senior administrators, the portfolio, faculty and staff. It could also alienate existing and potential donors as well as jeopardize relationships with alumni, resulting in a potential loss of significant donations or critical relationships.

Supervision Received

This position reports directly to the Director of Advancement, DAE- Functions with a high degree of autonomy, discretion and independence. - Works under broad guidelines with minimal guidance. - Work is reviewed for achievement of objectives, soundness of judgment and quality of work.

Supervision Given

May supervise staff within the DAE Okanagan team.

Preferred Qualifications

Undergraduate degree in a relevant discipline. Minimum six years of related experience, or communication services, or the equivalent combination of education and experience.

Extensive experience in print and design coordination is an asset. Background in a fundraising environment (minimum five years' experience), preferably higher education. Proven strategic abilities in large diverse organizations. Must have initiative, be a self-starter and adapt easily to changing priorities as well as the ability to manage multiple initiatives. Ability to communicate effectively verbally and in writing - providing solutions that directly link and reflect the University's fundraising missions and goals; Ability to exercise tact and discretion; Ability to analyze problems, identify key information and issues, and effectively resolve; Ability to be thorough, accurate, and have a high level of attention to detail - strong writing, editing and proofreading; Ability to exercise sound judgment; Ability to synthesize concepts and ideas into clear, concise and compelling written documents that generate enthusiasm and interest; Ability to effectively manage multiple tasks and priorities; Ability to effectively use job-specific software at an intermediate level (e.g., Outlook, MS Word, PowerPoint, Photoshop, InDesign, Illustrator, WordPress). Ability to effectively recruit, train, supervise, and motivate employees; Ability to work effectively with minimal supervision.

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