Current ENMAX employees are encouraged to apply through their internal Workday access.
Posted: October 25, 2023
Closing Date: November 3, 2023
Position Type: Permanent
PEOPLE. That's the power behind ENMAX Corporation. As one of Alberta's leading energy and utility providers, our employees are the strength and knowledge that continue to drive our success. At the ENMAX group of companies, we look for energy solutions for today, while knowing we have the power to provide for a better tomorrow.
The Administrative Assistant, Energy Marketing and Commercial Development provides senior administrative support to the Vice President and Directors, their departments, and relief support to other departments within ENMAX Energy. This position will be responsible for the coordination and delivery of all administrative activities associated with the Vice President's office. The individual will coordinate with other administrative resources across ENMAX Energy and requires a high level of confidentiality and professionalism.
Major Responsibilities :
Coordinate day-to-day activities of the VP and Directors; oversee logistics for meetings including conducting background research required and making necessary travel arrangements
Proactively manage calendars for VP and Directors; coordinate and prioritize meeting requests, prepare agendas and meeting minutes, track actions and deliverables
Manage VP e-mails; screen for priority and filter appropriately, prepare and coordinate correspondences with internal and external stakeholders, communicate response or direction on behalf of the VP
Assist with prioritization of work schedules and communicate directives on behalf of the VP, Directors, and their Leadership Teams. Provide follow-up to ensure service commitments and deadlines are met
Create high-quality internal and external communications and presentations. Edit and format to a high professional standard
Plan and organize department meetings, and employee and customer events
Perform financial and budget reporting and variance analysis, such as Capital, Operating, Headcount
Assist with the preparation and management of the department budgets and dashboards
Prepare monthly corporate credit card reconciliations and expense reports for the department's senior leadership
Co-ordinate memberships, conference registrations, and travel arrangements for the department
Manage the purchase order and payment process, including review and tracking of all current and incoming contracts
Planning of internal and/or external meetings; prepare agendas, presentations, meeting minutes, arrange for catering, room set up and manage AV equipment requirements
Provide troubleshooting of computer problems. Provide coaching/training to others on department processes and systems
High School Diploma and a certificate or diploma in Business Administration or a related field
Qualifications & Experience :
Minimum 10 years' administrative experience supporting at an executive or senior management level.
Advanced level of proficiency in Microsoft Office Suite with the skillset to create high level presentations.
Ability to proactively organize and prioritize correspondence as well as calendar management.
Exceptional organizational and planning skills.
Thrives in a fast-paced, deadline driven environment and can adapt effectively with changing priorities.
Excellent written and verbal communications skills with a keen attention to detail.
A demonstrated ability to maintain confidentiality with sensitive information using independent judgement and discretion.
Ability to conduct oneself professionally with various levels at ENMAX, customers, and external stakeholders.
Highly motivated, energetic, proactive problem-solver.
Did we mention the ENMAX Advantage?
We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility with programming geared to employee's needs, onsite childcare centre (upon availability, offered from our ENMAX Place location 141 - 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.
Salary: Administrative Assistant, Level E (Current CUPE 2023 rates)
$74,134.61 - $78,756.86 - $83,398.95 - $88,021.21 - $92,663.30
ENMAX Values - Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation
Location: This role will be part of our hybrid (home and office) work force with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesdays, Wednesdays, and Thursdays.
Interviews may now be done virtually as well as parts of our on-boarding and job training may be completed remotely.
If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know. ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions.
Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.
Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required.
In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples. ENMAX headquarters is in Calgary, Alberta, the traditional territory of the Blackfoot Confederacy, comprised of the Siksika, Kainai, Piikani, and Amskapi Piikuni Nations; the Tsuut'ina Nation; and the îyârhe Nakoda Nations of Chiniki, Bearspaw, and Goodstoney, and home to the Métis Nation of Alberta Region 3, as well as many diverse Indigenous people who have made the city their home. We are committed to strengthening relationships with Indigenous Nations and peoples in all communities where we operate, through respect and collaboration.
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