This job offer is closed.

Company : IWK Health

Req ID: 167597

Department/Program : Mental Health And Addictions, Mental Health & Addictions Program

Location: Halifax

Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)

Start Date: November 2023

Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit

Compensation: $20.3648 - $23.1417 /hour

Closing Date: November 08, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi'kma'ki, the unceded and ancestral territory of the Mi'kmaq people. Working in Mi'kma'ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

This position is designated for applicants who identify as Black/African Nova Scotians. You must self-identify at the application stage.

Reporting to the Manager of Community Mental Health and Addictions (CMHA), the Administrative Assistant II provides high quality support to the direct clinical manager, staff and other team members within the MHA assigned area. The administrative assistant II is vital to the efficient operation and work of the team/service area and is able to communicate effectively both verbally and in writing. The Administrative Assistant II is able to function independently, prioritizing and dealing with time constraints and multi-tasks without sacrificing accuracy and attention to detail. The Administrative Assistant II is supportive to the IWK Health Centre's commitment to family centered care by ensuring a welcoming environment is provided to the children, youth and families receiving care in th MHA Program.

Hours of Work

Monday - Friday; 8:30-4:30 (37.5 hours per week). Some evening work wand flexibility may be required.


  • High School Diploma or GED required.
  • Graduate from a recognized Secretarial or Office Administration Diploma Program required.
  • Minimum three (3) yearsof related administrative/secretarial experience, ideally in a health care environment required.
  • Advanced knowledge of Windows, WordPerfect, Excel and data base management programs preferred.
  • Keyboard skills, 60 wpm required.
  • Medical terminology preferred.
  • Excellent organizational skills and flexibility in meeting workload demands.
  • Team player with strong interpersonal skills
  • Attentive to detail.
  • Good working knowledge of various office equipment (I.e. fax, copier, scanner)
  • Experience in Meditech, Microsoft office an asset.
  • Competencies in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia's COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre's obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.

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