ACE Events & Communications Coordinator

Tracking Code: req893

Faculty/Department: Automotive Centre of Excellence (ACE)

Number of Positions: 1

Appointment Type: Limited Term,

Hours of Work: hours per week

Salary Range: Level 8 - Annual Hiring Salary, , with annual step progression in accordance with the Salary Grid.

Posting Date: October 30, 2023

Closing Date: November 13, 2023

Job Summary: ACE, as a key Core Research Facility at Ontario Tech, is required to conduct many externally facing activities: events, research activities as well as trade shows and conferences. In addition, ACE has many internal events and activities focused on students, faculty and other departments including Advancement and Recruitment.

Key activities for this position will be content development for the ACE / Ontario Tech website, ACE Marketing and Sales materials, ACE Newsletters and Social Media; developing materials, arranging printing and/or digital display of materials and content; updating website and social media; organizing and executing external and internal events at ACE. This position will also provide ongoing support for ACE business development and operations for research initiatives such as the Hydrogen Commercialization and Demonstration Centre.

Nature of work:

This position reports to the ACE Marketing Sales Manager. The position supports the Marketing & Business Development function at ACE.

Responsibilities/accountabilities:

Event Organization:

Connect with external organizations (eg OCI, FedDev, APMA, OVIN) to coordinate speakers, attendees and demonstrations

Connect with colleagues across Ontario Tech to coordinate presentations and attendance

Organize all Catering, Parking, Facilities (seating, A/V equipment etc.)

Work with Marketing & Communications / Advancement to prepare invitations, messaging, signage, logos etc.

Communication & Content Development:

Write content for websites (ACE, CERL, Hydrogen Commercialization and Demonstration Centre)

Produce videos and photos for websites, trade show materials, event invitations, walls and chambers at ACE

Communicate by email, phone, social media with ACE and HCDC users when required

Market Analysis & Research

Conduct Research and Analysis on potential users (e.g Defence / IBT opportunities).

Experiential Learning

Organize and execute Experiential Learning opportunities for Ontario Tech students through Innovation Garage Series Events

Organize external experiential learning events and tours such as Science Rendezvous

Operations Support

Support ACE Operations through organizing Team Meetings, Scheduling, Chamber organization etc.

Coordinate activity on 5th Floor Innovation Garage

Required Skills:

• Organizational skills
• Effective communication skills
• Ability to work independently

Required Education:

• Completion of a three year post-secondary program

Required Experience:

• 1-3 years' experience

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until November 13, 2023 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university's Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 12/1/2023

Expected End Date: 3/31/2024