Donor and Administrative Coordinator

Competition #

4588

Job Title

Donor and Administrative Coordinator

Department

Health Sciences North Foundation

Status

Permanent

Work Type

Full-time

Affiliation

Non Union

Shift Assignment

As assigned

Bilingualism Required

No

Police Check Requirement

Site

HSN Foundation Non Union Non Management

Salary Information

$45,000 - $57,500 /annum

Application Closing Date

November 22, 2023

POSITION SUMMARY:

This is an exciting time to be joining and building your career at the Foundations at HSN as the Donor and Administrative Coordinator, as we have recently seen exceptional momentum and growth. A newly created strategic plan that is rooted in collaboration, growth, and impact has helped guide the organizations in a direction that will support enhancing critical care and research throughout HSN. Our plans are ambitious, because the health needs of the communities HSN serve are significant and important.

Reporting to the Director, Finance and Administration, the Donor and Administrative Coordinator will play a pivotal role in assisting with the day-to-day administrative operations and donor support functions of the Foundations.

RESPONSIBILITIES:

• Act as first point of contact by providing administrative support, including but not limited to, answering telephones, directing calls, taking messages and meeting, greeting and assisting donors and visitors
• Support staff and donors through the use of donor database software
• Support bookkeeping activities through the use of accounting software
• Maintain orderly operation of the physical office space and liaise with facilities management as required
• Support the operations of the HSN 50/50 Cash Lottery for the North, and other fundraising activities as required
• Prepare correspondence and respond to inquiries through both e-mail, letter mail and other relevant mediums as required
• Facilitate sent and received mail with the mail room daily and distribute as appropriate
• Support the preparation and filing of various regulatory reports including, but not limited to, municipal and provincial lottery-related filings
• Complete submission of bi-weekly payroll on behalf of Foundations staff
• Provide administrative support to the various Boards, Committees and stakeholders of the Foundations

EDUCATION AND TRAINING:

• Diploma in business administration, accounting, finance or related field of study, or an equivalent combination of education and experience

KNOWLEDGE/SKILLS/ABILITIES:

• Excellent verbal and written communication skills
• Ability to multi-task and work on multiple projects while delivering on schedule
• Ability to operate with a high degree of professionalism and skilled at maintaining composure under pressure
• Ability to lead by example and achieve the desired results by supporting others
• Ability to outline and meet or exceed goals
• Valid driver's license and daily access to a reliable vehicle
• Bilingualism would be considered an asset
• The successful candidate will be required to obtain a current Police Criminal Record Check.

WORKING CONDITIONS

• Standard work week of 37.5 hours, but evening, weekends, and overtime hours may be required.
• This role is required to on site at Health Sciences North.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.

HSN THANKS ALL APPLICANTS.

ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.

WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.