Communications and Event Coordinator

Primary Purpose: The Communications/Events Coordinator will manage all communication initiatives and special events in the Undergraduate Medical Education Program (UGME), College of Medicine. This work will support the promotion and sharing of the priorities, goals and accomplishments of the UGME, College of Medicine, in alignment with UGME integrated plans and strategic directions.

Nature of Work: The Communications/Events Coordinator will report directly to the Manager, UGME, while advancing UGME communications/event initiatives within the UGME. The incumbent will work with other communicators in the college and university and ensure USask brand adherence in all work and provide a leadership role on all events/event committees within the UGME.

The successful candidate will be required to work as a member of a team as well as independently. This position operates within a complex environment and requires exceptional attention to detail. Consequence of error is significant to the reputation and profile of the college and the university. Some aspects of the job will require a collaborative style where relationship building is key. Success depends on the incumbent's ability to consistently meet high standards of quality and timeliness. This position is based in Saskatoon and will collaborate with key personnel in all distributed sites. The position may require some travel and occasional evening and weekend work.

Typical Duties or Accountabilities: Communication:

• Collaboratively determine content, write, and edit the UGME digital newsletter.
• Manage the UGME current student website; including developing and assisting others with content and working in collaboration with others to post and update current content.
• Contribute UGME news and other content to the college social media channels, while exploring the development of UGME specific social media channels.
• When required, use analytics to ensure web and social media strategies are effectively and efficiently building community and engagement and use data collected to develop reports and recommendations for future content.
• Seek out and create content and stories about UGME priorities and events (academic, research, community engagement) that contribute to building the profile and enhancing the reputation of the college.
• Work with key administrative contacts and faculty to support event-focused communications (invitations, programs, web content, power point presentations), as well as providing guidance for requests related to graphic design/production, visual aid, etc.
• Manage budgetary requirements of communication initiatives and ensure effective use of resources.
• Follows and upholds the university's branding guidelines and ensures consistency of messaging across all channels.
• Is aware of evolving or changing news and strategic communications best practices and provides suggestions for how to incorporate those practices into their work.

Event Planning

• Plans, coordinates, executes, and evaluates the UGME, College of Medicine's events. These include but are not limited to: White Coat, UGME award ceremony, convocation, and Western Dean's Meeting. Collaborates with the Saskatchewan Medical Student Society leadership on shared celebrations.
• Manages UGME budget related to events.
• Maintains measurements and benchmarks for events, assess results, and make recommendations for necessary changes.
• Manages event logistics including creation of guest lists, development of invitations, RSVPs, providing attendee numbers to venues.
• Assists with negotiation of venue contracts and booking of appropriate spaces, food and beverage requirements and arrange or oversee ordering supplies, signage, AV equipment.
• Develops event planning standard operating procedures, protocols and processes that support leading practices for campus events.
• Assist the associate dean and UGME leadership with other communication initiatives and events as required.

Education: An undergraduate degree in communications, marketing, journalism, public relations or a related discipline. An equivalent level of education and experience may be considered.

Experience: At least three-five years of directly related experience in communications and event planning, preferably in a post-secondary environment, health environment or similarly complex organization. Knowledge of the University of Saskatchewan and the Saskatchewan healthcare system would be an asset.

Skills: Thorough understanding of communications principles and strategies, and proven experience in applying them and achieving results; ability to work independently and collaboratively; effective interpersonal communications and the capacity to build consensus and maintain positive relationships with a wide range of stakeholders, exercising confidentiality, diplomacy, judgment and tact; demonstrated leadership, analytical and organizational skills, including the effective planning and management of multiple projects and events; ability to problem-solve, think and act strategically and creatively; excellent communication skills, both written and public speaking; self-motivation and reliability; high level of proficiency in computer applications, time management and the ability to handle multiple deadlines; photography skills would be an asset.

Inquiries regarding this position can be directed to Sherry Pederson (306) 966-6142.

Be sure to apply online as emailed applications will not be accepted.

Department: College of Medicine - DnOffce

Status: Term - 2 years with the possibility of extension or becoming permanent

Employment Group: ASPA

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $50,780.00 - 79,344.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Specialist Professional

Salary Phase/Band: Phase 1

Posted Date: 2/23/2024

Closing Date: 3/7/2024 at 6:00 pm CST

Number of Openings: 1

Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin / taapwaywin / tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.