Company Description

Our mission : Spread ideas, foster community and create impact

TED is on a mission to discover and spread ideas that spark imagination, embrace possibility and catalyze impact. Our organization is devoted to curiosity, reason, wonder and the pursuit of knowledge ? without an agenda. We welcome people from every discipline and culture who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community.

Job Description

TED is looking for a contract Event Operations Coordinator to join the Event Operations team. This is an opportunity to support the execution of world-class conference events. You will have working knowledge and experience of the events industry, a flair for project management and strategic thinking, a curiosity for innovation and a passion for excellence.

This is a part time, remote role at $28-$32/hr.

Qualifications

QUALIFICATIONS/ SKILLS

• A degree or diploma in event management, hospitality, project management, or a related field, or equivalent experience. Minimum of 5 years of direct event experience preferred.
• Proven experience in contract negotiation and vendor management.
• Demonstrated ability to use networks and experience in supplier relations to efficiently deliver, execute, and fulfill supplier and vendor contracts.
• Excellent interpersonal skills, including effective verbal and written communication.
• Strong analytical, strategic planning, and creative problem-solving skills, with a focus on solutions.
• Ability to manage tight deadlines and juggle multiple projects simultaneously.
• Superior organizational skills with a motivated and enthusiastic approach to work.
• Proficiency in Microsoft Office, Google Docs, and Airtable is required.

RESPONSIBILITIES

• Assist the Event Operations team with various tasks, including but not limited to:
• Database updates and maintenance.
• Conducting vendor and venue research.
• Managing quote requests.
• Creating and maintaining vendor orders and contracts.
• Managing invoice submissions and reconciliations.
• Provide regular updates and report on project progress during weekly production meetings.
• Collaborate with both internal and external stakeholders to coordinate operational requirements.
• Ensure that projects are executed efficiently and delivered on schedule.
• Comply with all branding and identity guidelines to maintain consistency across events.

Additional Information

All your information will be kept confidential according to EEO guidelines.