About the Opportunity

Position Summary The Administrative Assistant will be responsible for providing comprehensive administrative support to ensure the smooth operation of our retirement residence. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will have a compassionate demeanor, as they will often be the first point of contact for residents and visitors. Front Desk Operations

• Greet residents, visitors, and staff in a warm and professional manner
• Manage incoming calls, emails, and inquiries, directing them to the appropriate staff members
• Maintain a tidy and welcoming reception area

Assist with scheduling appointments, meetings, and events for residents and staff

Manage resident files, ensuring accuracy and confidentiality

Prepare correspondence, reports, and documents as needed

Assist with billing and invoicing processes

Resident Services

Act as a liaison between residents, their families, and the management team

Assist residents with inquiries, requests, and concerns in a timely and empathetic manner

Coordinate transportation and other services for residents as needed

Community Engagement

Assist with planning and organizing community events and activities

Maintain resident directories and communication lists

Support marketing and outreach efforts to attract new residents

General Office Duties

Manage office supplies and inventory

Assist with mail distribution and shipping/receiving tasks

Collaborate with other staff members to ensure smooth operation of daily activities

About You

High school diploma or equivalent; associate or bachelor's degree preferred

Proven experience in administrative roles, preferably in a healthcare or senior living setting

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational skills and attention to detail

Ability to multitask and prioritize tasks effectively

Compassionate demeanor and a genuine desire to assist seniors

Working Conditions

This position primarily operates in a professional office environment within the retirement residence

May require occasional evening or weekend availability for special events or emergencies

Salary

$55 00 - $60 000/year

How to Apply

Click the Apply Now button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #402562.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client's requirements for this role.